Facilities/Shipping and Receiving Clerk

Position Information

Department/College Physical Plant Position Title Facilities/Shipping and Receiving Clerk Job Category Staff Posting Number 00526 FLSA Non-Exempt Full or Part Time Full-Time Other Temporary No If Temporary, number of months

Position Summary Information

Duties

The Maintenance/Shipping and Receiving Clerk position involves independently performing all phases of duties required of an Office Clerk, assisting the Director and Assistant Director of Facilities Operations with all aspects of Facilities Operations and Shipping and Receiving.

ESSENTIAL FUNCTIONS:

Assists with all areas of Shipping and Receiving, including;

• Verify the accuracy of packing slips for all incoming parcels at Central Receiving
• Prepare packaging for freight shipping (weighing, calculating cost, and labeling)
• Utilize Banner for receiving Purchase Order shipments and authorizing payments of invoices.
• Perform purchase order/invoice recordkeeping in concert with accounts payable
• Approve payments and maintain invoice files for all supplies, equipment, and services rendered to the University.
• Maintain ASU key assignment database
• Assist in the performance of duties required for the management of the facilities department
• Comply with all policies of the University.
• Demonstrate flexibility and adaptability to changing work scope and tasks based on need.
• Actively works toward building cooperative and collaborative relationships with peers and internal faculty and staff.
• Maintains "open door" to internal and external customers.
• Identifies opportunities for improvements to work practices and offers viable solutions for implementation.
• Proactively engages in problem-solving related to tasks in this position with internal and external people.
• Routinely practices self-monitoring by assessing oneself to make improvements or take corrective action to improve performance.
• Completes other tasks as assigned.

Qualifications

QUALIFICATIONS REQUIRED:

• High School diploma or equivalent.
• Ability to utilize computer equipment and computer software such as Microsoft Word, Excel, and Access.
• Ability to operate forklift equipment.

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:

• Prolonged periods of standing and/or sitting.
• Must be able to understand and follow written and oral instructions.
• Must be able to lift at least 100 pounds.
• Frequently tasked with repeating motions that include the wrists, hands, and/or fingers
• Frequently uses near vision when completing tasks such as using computers and reading small print.
• Ability to work independently.
• Ability to react to change productively.

Salary Schedule

Salary Band: N120

To view salary schedules visit: - resources/salary-schedule-tables/

Salary will be commensurate with experience and qualifications.

Posting Detail Information

University Information

Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

EEO Statement

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Provost/Vice President of Academic Affairs and Student Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

Background Check Statement

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Close Date 06/12/2026 Open Until Filled No Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

Additional Information

Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.

To apply or view details, visit

Review of applications will begin as soon as possible and the position close at midnight CST June 12, 2026.

For assistance, contact the Human Resources Office at ... or email us at ....